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There are a
vast array of printers on the market and an even greater array of ink
cartridges. As printer manufacturers bring out a new printer they are just
as likely to bring out new ink cartridges to go with them.
This can cause
problems for businesses to keep track of office running costs as there can
be a considerable difference in the costs of various ink cartridges on the
market.
With five or
six different printers in an office and maybe as many as fifteen different
ink cartridges it can be difficult to take advantage of economies of scale
in the cartridge ink field.
When a
company does buy in bulk they can find themselves left with a Number of
unused ink cartridges because they have had to change their printer and the
new printer ink is different from the old.
Traditionally
people buying printers have not given much consideration to the quality
longevity or cost of the ink cartridges. However the consumer is becoming
cannier in this regard and is not only considering the ink cartridge cost
but also considering the advantages of standardising the ink cartridges
across the entire office or organisation.
If you are
considering standardising the printer ink throughout your organisation here
are a few pointers to help.
Changing all
your printers overnight is neither practical nor profitable so any changes
that you make will have to be thought out carefully. First of all do your
home work – decide on what type of printer best suits your needs.
Will an
inkjet printer suffice or do you need a bigger laser printer. The costs in
the long term can be considerable. The inkjet may be cheaper to buy but more
expensive to run both in terms of money and time if things go wrong with it.
When you have
decided what type of printer you want to go with you can do a Number of
things, change all your printers to this model right away. This option may
suit you if (1) you are refurbishing your entire office, (2) are in need of
new printers.
Another
alternative might be to change printers only as you need to but have the
printer you want in mind in advance. A third alternative might be to buy one
or two new printers of the type you want and then replace the others as and
when required
Implementing
the changes in this instance should not be too difficult but it would be
wise to introduce the new printers at a time when you are not too busy
because there will undoubtly be teething problems.
Training on
the new printers including how to feed the paper, clear paper jams and
change the ink cartridges will be necessary – another reason to chose a
quiet time for the change over.
Lastly it
will be necessary to evaluate the new printers. Are they all that you had
hoped for? Are they causing problems that you had not expected and would not
have anticipated?
For this
reason it is important that you have done your research and are sure of the
quality of the product.
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